How to Validate Social Security Number Data for Employees

Why Verify Social Security Number Information?

There are numerous reasons why it’s important to verify Social Security number details on your employees such as to make certain that you are employing lawful workers, making sure accurate wage reports, as well as guaranteeing that your employees’ wages are effectively attributed to their SSA revenues documents. What if a staff member’s SSN was gotten in inaccurately?

On Which Employees Should You Verify Social Security Number Information?

You must run a SSN confirmation on all employees if you haven’t done so currently along with on all future hires. You can do this easily with the SSA.

Exactly How to Verify Social Security Number Information

The SSA’s Social Security (SS) Number Verification Service allows you to verify SSN data on 10 individuals online or mail a data including as much as 250,000 individual names as well as numbers for confirmation. If you have just a few individuals to validate, the online choice is the much better option. If you need to verify a huge amount, you’ll require to create a data and also mail it in. You need to register for an account at SSA.gov, checked out the SSNVS manual, demand an activiation code, and trigger your account. Keep in mind that your activation code is mailed to your company, a protect to prevent simply anyone from browsing through the site for sensitive information.


Validate Social Security Number Restrictions

Because of personal privacy problems as well as various other issues, SSNVS can just be utilized for wage reporting objectives and it can only be made use of on existing or former employees. If you require to verify SSN information for various other functions, you will certainly not be able to use this system.

Options to Verify Social Security Number Data for Non-W2 Purposes

If you need to verify SSN data for functions other than for wage reporting, you will certainly require a various system. If you require to confirm if an employee is in the U.S. legally, the E-Verify system by the U.S. Department of Homeland Security and also SSA supplies you with a means to do so. Other confirmation choices include working with a private detective who has access to public records databases or signing up with a public records windows registry that supplies access to SSA documents.

There are several factors why it’s important to confirm Social Security number info on your workers such as to make sure that you are hiring lawful workers, making certain exact wage reports, and also ensuring that your workers’ salaries are properly attributed to their SSA earnings documents. The SSA’s Social Security (SS) Number Verification Service allows you to verify SSN information on 10 people online or mail a documents including up to 250,000 specific names and numbers for verification. If you need to verify SSN information for objectives various other than for wage coverage, you will require a different system. If you need to verify if a worker is in the U.S. legitimately, the E-Verify system by the U.S. Department of Homeland Security as well as SSA offers you with a method to do so.
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